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Institutional applications

How to Apply as a Training Institute for ECAR

Purpose

An ECAR-approved training institution is authorised to provide formal residency programmes in animal reproduction that prepare veterinarians for ECAR Diplomate certification.

Application Process

  1. Prepare Documentation

    Submit detailed information about your institution, including:

    • Clinical facilities and equipment.

    • Species coverage and caseload.

    • Names and qualifications of supervising ECAR Diplomates.

    • Proposed Residency Programme structure, including:

      • Training timeline.

      • Areas of sub-specialisation (small animal, ruminant, porcine equine or biotechnology).

      • Rotations or externships (if applicable).

    • Library resources and access to scientific journals.

    • Evidence of supervision and evaluation systems for Residents.

  2. Submit Application to the ECAR Board

    • Applications must be sent to the Board of the College.

    • The Education and Residency Committee (ERC) will evaluate the application.

    • ERC ensures the programme meets ECAR’s training standards and caseload requirements. 

  3. ERC Review and Recommendation

    • ERC reviews:

      • Facilities

      • Staffing

      • Training plan

      • Subspeciality coverage (e.g. small animal, equine, farm animal, biotech)

    • ERC reports findings to the Board, which makes the final decision. 

  4.  Approval by ECAR Board

    • The Board issues official approval if all requirements are met.

    • Approved institutions are entered into ECAR’s list of recognised training centres.

Maintenance of Approval

Once approved, a training centre must:

  • Be recertified periodically (schedule determined by ECAR).

  • Immediately notify ECAR of any significant changes, such as:

    • Supervisor departure.

    • Loss of facilities or caseload.

    • Programme interruptions.

  • If a programme remains inactive for more than 24 months, it must be re-reviewed before enrolling new Residents.

Probation or Withdrawal of Approval

  • If deficiencies are identified (e.g. low caseload, inadequate supervision), the programme may be placed on probation. 

  • While on probation, the programme cannot accept new Residents.

  • If deficiencies are not corrected, approval may be withdrawn.

File
ECAR-Questionnaire-Institutions-2025_V2_Updated.pdf